Do you have what it takes to be our next Administrative Assistant?

 

Job Announcement: Administrative Assistant

Performing Arts Workshop (“the Workshop”), a 49-year-old nonprofit arts education organization based in San Francisco, is dedicated to helping young people develop critical thinking, creative expression, and basic learning skills through the arts. This is an exciting time to contribute to an arts education institution in San Francisco, on the cusp of its 50th anniversary, with possible opportunities to take on special projects related to that milestone (based on interest and experience). The Administrative Assistant reports directly to the Executive Director and is a full-time exempt position at an annual salary of $34,000-$38,000 DOE.  The position also qualifies for a generous Paid Time Off package and benefits, including medical, dental and vision coverage.  The location of employment will be the Workshop’s offices, 1661 Tennessee St., Suite 3-O, San Francisco, CA. The position will be open 07/21/2014. Application deadline is June 10, 2014.

 

Major Responsibilities:

  • General Office Support: schedule meetings, direct phone calls, manage:  office calendar, incoming and outgoing mail, regular billing for office expenses (phone, internet, rent, etc.), and office supply inventory and ordering; run errands, maintain check log, refill postage meter, coordinate technical support, review ADA compliance, review emergency procedures, update staff and board contact lists, maintain the office space, and other office management needs;
  • General Staff Support: support office staff with photocopying, collating, mailing, scheduling, note taking, making travel arrangements and correspondence as needed. Help the Executive Director with correspondence and special projects as needed. Manage the Workshop staff meeting calendar and continuing agenda items. Provide feedback and guidance regarding long-term planning and professional development discussions;
  • Public Representation:  serve as office greeter and publicly represent the Workshop;
  • Board Support: assist the Executive Director in coordinating and planning board meetings and events. Order food and refreshments for board meetings and retreats. Take minutes and notes at board meetings;
  • Maintenance of Media Archive, Art Supplies and Resource Materials: maintain organizational media archive, artist work samples, art and music supplies, and inventory of other program resource materials and collateral;
  • Outside Vendor Management: monitor all outside contractors on an ongoing basis or as needed regarding: tech support, utilities (phone, internet), copy machine , project specific experts (as needed), etc; negotiate contracts with vendors as assigned;
  • Technology Management: act as the administrator for the Workshop’s Google Apps and info@performingartsworkshop.org account, manage tech support vendor. Troubleshoot tech issues when necessary. Monitor the Workshop’s Survey Monkey account for internal use;
  • Database: enter information into development and general contact database, complete necessary updates and revisions, and pull reports as needed;
  • Marketing Support: assist with revision of promotional materials, website updates, press releases, e-newsletter and bulk newsletter mailing, etc;
  • Special Projects: coordinate special projects and/or initiatives as designated by the Executive Director.
  • Event Support: Provide support as needed in the planning and carrying-out of events such as Donor Appreciation Events and Student Showcases.

 

Required Qualifications:

  • Excellent attention to detail and ability to manage multiple ongoing tasks;
  • Excellent written and verbal communication and interpersonal skills;
  • Very strong initiative and ability to be self-motivated;
  • Knowledge of computer applications, including Windows, MS Access, MS Word, MS Excel, Microsoft Outlook, and Adobe;
  • Flexible schedule with the ability to work weekends and/or evenings as needed; and
  • Desire to work in a fast-paced nonprofit environment.

 

 

Preferred Qualifications:

  • B.A. degree in arts administration, education, fine arts or equivalent professional experience;
  • Knowledge of social media (Facebook, Twitter, Instagram, WordPress) best practices;
  • Project management experience
  • Knowledge of web design, including experience with Dreamweaver software and other Adobe Creative Suite applications
  • Knowledge of and interest in the Bay Area arts education community; and
  • Experience working with government agencies and/or public school districts.

 

 

To apply:

                Please e-mail, mail, or fax your resume, cover letter, and a brief letter-writing sample to:

 

                Performing Arts Workshop

                Attention: Administrative Assistant Job Search

                1661 Tennessee Street, Suite 3-O

                San Francisco, CA 94107

                Fax: (415) 776-3644

                info@PerformingArtsWorkshop.org

–          Subject: Administrative Assistant Job Search

NO CALLS PLEASE. 

 

Performing Arts Workshop is an equal opportunity employer and seeks workforce diversity with respect to race, ethnicity, culture, gender, age, sexual orientation, and physical abilities.  For more information on the Workshop please go to: http://www.PerformingArtsWorkshop.org.

 

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We’re Hiring to fill a Core Artist-Dance position!

2014-15 Core Artist Job Description–DANCE

 

Performing Arts Workshop (the Workshop) was founded in 1965 and is dedicated to helping young people develop critical thinking, creative expression, and basic learning skills through the arts. Core Artists play a leadership role at the Workshop and therefore have a substantial set of job responsibilities beyond those of other Workshop artists. Core Artists perform these duties through a part-time, salaried position, reporting directly to the Program & Artistic Manager. Job duties will vary, but for most Core Artists, we anticipate that job duties will require roughly twenty hours per week, spread out over 4-5 weekdays and occasional evenings and weekends. Core Artists are key personnel and therefore paid on a salaried basis, rather than hourly. Core Artists have substantially reduced job duties from June through mid-August; these duties may include teaching or scheduled meetings and training sessions. Salaried pay continues during the lighter summer months. Annual salary is $20-22K for a .44 FTE.  

 

RESPONSIBILITIES

  • Teaching:  Teach scheduled classes, no more than 15 per week, in Bay Area schools and community centers (in- and after-school), implementing the Workshop’s Cycle of Artistic Inquiry. For each residency that is assigned to a Core Artist, that Core Artist will be responsible for teaching at least a specified minimum number of sessions scheduled by Workshop administrative staff. This number of sessions must be completed over the course of an agreed time frame (such as a semester or year), despite any class cancellations due to illness or other reasons. Paid time off to be used for reasons other than illness needs to be pre-approved, as described in the Workshop’s Employee Handbook.
  • Curriculum Planning: Develop and maintain year-long, standards-based curriculum that includes an understanding goal, weekly lesson objectives, and opportunities for student reflection, revision, and composition that includes elements of dance. Regular review of plans by the Program & Artistic Manager or Artist Mentors;
  • Collaboration:  Partner with teachers and site coordinators at select sites to co-design integrated curricula that is co-taught whenever possible;
  • Partner Management:  Engage in ongoing reflection with partner sites to anticipate and avoid issues that interfere with student learning; troubleshoot and problem-solve, initiate follow-up communication with Workshop program staff. Build relationships with administrators, teachers, coordinators, and other partner staff and serve as liaison between partners and Workshop office staff. Distribute and collect necessary paperwork. Coordinate residency schedule adjustments as needed;
  • Documentation:  Document and compile strong evidence of students learning the elements of composition in dance in at least one residency through regular blogging, portfolio assembly, or video, etc. Plan and present documentation to Workshop staff and board semi-annually. Assist with documentation and reporting for fellow core artists’ residencies when available;
  • Professional Development:  Actively engage in ongoing professional development workshops and meetings with fellow artists. Contribute to discussion, problem-solving, and planning activities, lead professional development on request;
  • Organizational Planning:  Attend select staff/program and board meetings to provide input on program design, strategic planning, etc.;
  • Program Reporting:  Assist with grant reporting as needed through development and writing of narrative reports and/or interviews with Workshop staff;
  • Public Representation:  Represent the Workshop at community events by presenting on your experiences as a teaching artist, educating stakeholders about the organization, teaching a sample lesson, etc.

 

SCHEDULE

Core Artists and the Program & Artistic Manager will discuss schedule options prior to assignment of residencies. In order to perform residencies, Core Artists will need to be available for class scheduling during some combination of the following windows:

  • 8:00 a.m.-1:00 p.m. 3 weekdays and 3:00-6:00 p.m. 2 weekdays
  • 9:00 a.m.-2:00 p.m. 3 weekdays and 3:00-6:00 p.m. 2 weekdays
  • 5 weekdays:  3:00-6:00 p.m. and 8:00 a.m.-1:00 p.m. OR 9:00 a.m.-2:00 p.m. 1 weekday

 

Additionally, core artists are required to attend meetings on the following dates: 

August 18, 10:00-12- all artist orientation

August 20, 10:00-1- CA meeting

August 22, 10:00-1 CA meeting

August 25, 9:00-1- onsite CA training

August 26, 9:00-12 onsite CA training; 1-2:30 staff meeting

August 28, 10:00-1 CA meeting

January 6, 1-2:30- staff meeting

January 23, 8-9:30- artistic staff meeting

January 27, 6-8:30- board meeting

 

 

 

September- peer group meeting, tbd

February 7, 2:00-6- PD Day

February 6, 8-10:00- program meeting

February 20, 8-9:30- artistic staff meeting

 

 

 

October- board/staff PD, tbd

October 3, 8-10:00- program meeting

October 17, 8-9:30- artistic staff meeting

March- board/staff retreat, tbd

March 20, 8-9:30- artistic staff meeting

 

 

 

November 14, 8-9:30- artistic staff meeting

 

 

April 17, 8-9:30- artistic staff meeting

CA showcase meetings, tbd

Peer group meeting, tbd

 

 

December 12, 8-9:30- artistic staff meeting

December 19, 8-10:00 program meeting

May 15, 8-9:30- artistic staff meeting

May 29, 10:00-12- staff meeting

 

 

*additional meetings may be scheduled tbd. Staff will provide as much advance notice as possible.

 

REQUIRED QUALIFICATIONS

  • Bachelor’s degree in dance/education or commensurate teaching artist experience;
  • Availability for required schedule blocks and meeting dates;
  • At least five years previous dance teaching experience;
  • Knowledge of and ability to articulate compositional elements of dance;
  • Demonstrated teaching expertise and ability to teach critical thinking as evidenced through previous Workshop observations or classroom audition;
  • Willingness and interest to teach diverse populations in- and out-of school across grades pre-k-elementary or middle-high school;
  • Willingness to teach at varied sites with limited room for negotiation;
  • Demonstrated ability to plan sequential curricula as evidenced through submission of a detailed unit plan;
  • Excellent communication skills and ability to navigate challenges, initiate, and reply to communication within 48 hours;
  • Exceptional organizational skills and attention to detail. Ability to manage a complex calendar and timely communication with various staff and partners;
  • Deep investment in self-reflection and desire to grow as a teaching artist;
  • Commitment to social justice values and teaching at-risk populations through art;
  • Ability to persist and problem-solve through challenges;
  • Ability to articulate work and mission of Performing Arts Workshop;
  • Willingness to travel to different Bay Area schools and community centers.

 

PREFERRED QUALIFICATIONS

  • Bilingual ability – Spanish and Cantonese
  • Experience working with special student populations, such as English language learners and students with special needs
  • Masters degree in education or a specific art form

 

APPLICATION INSTRUCTIONS

  • If available, submit online performance videos or excerpts of performances (Such as YouTube)
  • Submit resume and cover letter indicating previous teaching experience and interest in the position
  • Submit a brief 15 class Curriculum Overview for your art form (feel free to use Performing Arts Workshop’s online Curriculum Overview Template)

 

Submit materials to:

 

Lorena Landeros, Program Manager

lorena@PerformingArtsWorkshop.org

No phone calls please.