Do you have what it takes to be our next Administrative Assistant?

 

Job Announcement: Administrative Assistant

Performing Arts Workshop (“the Workshop”), a 49-year-old nonprofit arts education organization based in San Francisco, is dedicated to helping young people develop critical thinking, creative expression, and basic learning skills through the arts. This is an exciting time to contribute to an arts education institution in San Francisco, on the cusp of its 50th anniversary, with possible opportunities to take on special projects related to that milestone (based on interest and experience). The Administrative Assistant reports directly to the Executive Director and is a full-time exempt position at an annual salary of $34,000-$38,000 DOE.  The position also qualifies for a generous Paid Time Off package and benefits, including medical, dental and vision coverage.  The location of employment will be the Workshop’s offices, 1661 Tennessee St., Suite 3-O, San Francisco, CA. The position will be open 07/21/2014. Application deadline is June 10, 2014.

 

Major Responsibilities:

  • General Office Support: schedule meetings, direct phone calls, manage:  office calendar, incoming and outgoing mail, regular billing for office expenses (phone, internet, rent, etc.), and office supply inventory and ordering; run errands, maintain check log, refill postage meter, coordinate technical support, review ADA compliance, review emergency procedures, update staff and board contact lists, maintain the office space, and other office management needs;
  • General Staff Support: support office staff with photocopying, collating, mailing, scheduling, note taking, making travel arrangements and correspondence as needed. Help the Executive Director with correspondence and special projects as needed. Manage the Workshop staff meeting calendar and continuing agenda items. Provide feedback and guidance regarding long-term planning and professional development discussions;
  • Public Representation:  serve as office greeter and publicly represent the Workshop;
  • Board Support: assist the Executive Director in coordinating and planning board meetings and events. Order food and refreshments for board meetings and retreats. Take minutes and notes at board meetings;
  • Maintenance of Media Archive, Art Supplies and Resource Materials: maintain organizational media archive, artist work samples, art and music supplies, and inventory of other program resource materials and collateral;
  • Outside Vendor Management: monitor all outside contractors on an ongoing basis or as needed regarding: tech support, utilities (phone, internet), copy machine , project specific experts (as needed), etc; negotiate contracts with vendors as assigned;
  • Technology Management: act as the administrator for the Workshop’s Google Apps and info@performingartsworkshop.org account, manage tech support vendor. Troubleshoot tech issues when necessary. Monitor the Workshop’s Survey Monkey account for internal use;
  • Database: enter information into development and general contact database, complete necessary updates and revisions, and pull reports as needed;
  • Marketing Support: assist with revision of promotional materials, website updates, press releases, e-newsletter and bulk newsletter mailing, etc;
  • Special Projects: coordinate special projects and/or initiatives as designated by the Executive Director.
  • Event Support: Provide support as needed in the planning and carrying-out of events such as Donor Appreciation Events and Student Showcases.

 

Required Qualifications:

  • Excellent attention to detail and ability to manage multiple ongoing tasks;
  • Excellent written and verbal communication and interpersonal skills;
  • Very strong initiative and ability to be self-motivated;
  • Knowledge of computer applications, including Windows, MS Access, MS Word, MS Excel, Microsoft Outlook, and Adobe;
  • Flexible schedule with the ability to work weekends and/or evenings as needed; and
  • Desire to work in a fast-paced nonprofit environment.

 

 

Preferred Qualifications:

  • B.A. degree in arts administration, education, fine arts or equivalent professional experience;
  • Knowledge of social media (Facebook, Twitter, Instagram, WordPress) best practices;
  • Project management experience
  • Knowledge of web design, including experience with Dreamweaver software and other Adobe Creative Suite applications
  • Knowledge of and interest in the Bay Area arts education community; and
  • Experience working with government agencies and/or public school districts.

 

 

To apply:

                Please e-mail, mail, or fax your resume, cover letter, and a brief letter-writing sample to:

 

                Performing Arts Workshop

                Attention: Administrative Assistant Job Search

                1661 Tennessee Street, Suite 3-O

                San Francisco, CA 94107

                Fax: (415) 776-3644

                info@PerformingArtsWorkshop.org

–          Subject: Administrative Assistant Job Search

NO CALLS PLEASE. 

 

Performing Arts Workshop is an equal opportunity employer and seeks workforce diversity with respect to race, ethnicity, culture, gender, age, sexual orientation, and physical abilities.  For more information on the Workshop please go to: http://www.PerformingArtsWorkshop.org.

 

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